Affordevelopment Terms & Conditions
We have an ICA (Independent Contractor Agreement) and Project Scope that each client will receive and both the project manager and client must sign both to move forward with their project. The ICA is nothing more than a contract to agree to do work. It does not lock our clients into anything and it can be canceled at any time by either party if necessary. Our ICA is open-ended, meaning it's good until one party or the other chooses to cancel it in writing. The Project Scope is separate although related to the ICA and explains the work we agree to do for our client, with a quote and ETA for said work. Each new project requires a new Project Scope. Project Scopes are then attached to the ICA.
Our ICA functions as a nondisclosure contract. Any and all sensitive information and/or materials which were given to us pertaining to your project is kept in complete confidentiality. We will never share or discuss any details or share materials with anyone outside our development team. If you have your own nondisclosure contract we are more than happy to sign that as well.
The client is expected to provide a clear explanation of their project so we can give an accurate quote. They are also expected to provide any materials that we haven't agreed to design or develop ourselves. Such as images and content. The client is also responsible for providing user names and passwords for each account used for their project. Hosting, domain, payment gateway, WordPress login etc.. It is also expected that communication is swift. In order for us to deliver a project on time, we need our clients to stay in close communication as we will with them. Without good communication and the willingness to provide what we need as needed the ETA could be considered mute.
We are serious about the work we do and have no other intension, but to produce what we agree to and do so on time. However, if you choose to cancel your project with us after we've received the initial payment we will respect your choice. Please see payment commitment below.
Once ICA, project scope and initial payment have been signed by both parties we are committed to begin work on your project and complete it based on our agreement at this point. The client is also considered committed to start and finish their project as were explained and agreed to in the terms and conditions, ICA and project scope. Early cancellation of a project is not recommended, however, if you must cancel your project we will respect your decision. In fact we'll give you up to one (1) year to change your mind.
To officially cancel your project you must first provide a formal written request and mail it to our physical address. Once we receive the request we will provide an invoice for 25% of the project total as an early cancellation fee. This is due upon receipt. We will need to evaluate how much has been completed on the project to determine if any additional costs need to be paid. If your project is more than 50% complete, we would require payment for any work above and beyond 50% as well as the early cancellation fee before we can release your project files.
All projects over $1500: Half the project total is due to start, remaining 1/2 is due when the project completes. In the event your project will take longer than 1 month, 2+ months then 1/2 the remainder would be split in half and due on the 1st of the following month and each month thereafter. Anything remaining would then be due when the project completes.
Projects under $1500: We require full payment to start and finish the project.
Some companies are no longer accepting new projects for less than $2000 or more. We do not have a minimum project fee like our competition. We handle all size projects from the mundane to the extravagant. We will never deny you our services because of project cost.
We do offer wholesale rates for other developers who would like to outsource their work to us. The rate fluctuates depending on which developer or developers is or are best for the job. Please contact our project manager who will quote you a rate for your project.
You rub our back, we'll rub yours. We always appreciate those who send us clients and in return we will do the same for them. If you're interested in sharing work or possibly working together on a project please don't hesitate to connect with us. We connect new independent developers to our group all the time and are always looking for new talent that can offer services we don't currently offer.
We offer a payment incentive for anyone who sends us new clients. We pay up to $100 or 10% of the project total, whichever is less. If you sent a client our way and the client hires us and begins a project we'll pay you for the effort. We will pay the incentive via PayPal. You can setup a PayPal account for free here.
We gladly accept cash, check, credit card and PayPal payments. PayPal payments have a fee compensation of 2.9% + $1.30 of the total amount. Actual equation: (Total*2.9%) + $1.30 = Rough Compensation Amount (RCA), then take the (RCA*2.9%) + RCA = Final Comp Fee Amount.
Example using $1000.
$1000*2.9% = $29.00
$29.00 + $1.30 = $30.30 (RCA)
$30.30*2.9% = $0.88
$30.30+$0.88 = $31.18 (Final Fee Comp) Project Total: $1031.18
For special situations we may consider payment arrangements for the second half of project fees. Please discuss this with our project manager before we begin your project.
Your project may require hosting, domain and payment gateway 3rd party services. Affordevelopment will manage all these services for you. However, we do not control your services. We have our preferred vendors so if a client requires any or all of these services we will guide them through the process and have them purchase what they need. By connecting our clients directly to the vendor it will save them money in the long run. Most companies control all your services and will overcharge you. Normally they charge you every month or even yearly and you end up paying 5x more for a service than you need to. Through Affordevelopment you get all the required services at the same cost or lower than everyone else. We do not resell these services we simply pass the savings on to our clients.
Some projects may require the purchase of 3rd party services such as when you buy a domain, hosting, setup SLL or order 3rd party software or templates. These costs are not included in our quote to you and are considered 3rd party charges. Clients are 100% responsible for all fees associated with 3rd party services and/or software. However, we will outline each 3rd party charge in the Project Scope to give you an overall total for your project.
We appreciate legitimate nonprofit organizations. If you are a nonprofit organization you'll receive 15% off every project with us. When you fill out the Online quote form make sure to check that you are a non-profit.
Because funds are divided up between several developers when a project begins Affordevelopment is unable to refund any project fees. Please also see "Payment Commitment" above.
Our current web development rate is $65 per hour. Our rate for app development is $85. Our rates for outsourcing range between $30-$75 per hour depending on what services our client requires. Please contact our project manager to get a rate quote for the project you'd like to outsource.
We offer a 5-hour minimum retainer ($300) for website related work. Clients can use this time whenever they wish within a years time from the date of purchase. Retainers must be paid in full to use the time.
Consultations are available free of charge for all our clients. Clients are those who have an active ICA with us. We offer 1, up to 1 hour, free consultation for non clients. For non clients who would like to consult with us more than one (1) hour we charge by the quarter (1/4) hour. $15 per quarter (1/4) hour. Time is rounded up to the nearest quarter. If you consult with us as a non client for more than 1 hour, but then become a client of ours, all consultation fees are forgiven.
Once we've given you a quote this price will not fluctuate unless our client requests modifications to the Project Scope before the project begins. Any changes in the original quote will require approval from the client. Any changes to the Project Scope will need to be requested before project begins.
We take the proper time to evaluate your project before giving you a quote and are generally quite accurate with our fees. However, if a competitor quote is within $200 of ours we will match their quote.
This covers all the work we've done for you and is good for as long as you have a signed ICA with us. We will correct any issues with our work/code free of charge. This does not cover modifications made by the client and/or another 3rd party developer who might of broken our work. It is always recommended that if you require modifications to contact us first.
We're officially available between the hours of 10 am and 6 pm Monday through Friday. We are closed on weekends and most holidays. During a rare, but extended absence you will receive an auto-response email when you attempt to email us notifying you of how long we expect to be closed and when we will resume work. When we need to take time off for an emergency we will notify all clients who have open projects with us.
Mon-Fri: 9:30 am - 11:30 am, may have in person consultation availability. Please ask to set an appointment. It's usually quicker to email or text as most things can be done remotely.
You can call, text or email us during our hours of operation. We will respond within 24-48 hours (usually sooner) or asap on the next available business day. If we are out of the office for an extended amount of time we will setup an auto response email notifying you of our absence and when we plan to return.
Phone & Text: (208) WEB-4311